What Monthly Bookkeeping Costs for a Dutch BV in 2026 and How to Get a Fixed Quote

By Sarah Lindqvist · Updated July 2026 · 5 min read

Monthly Bookkeeping Costs for a Dutch BV in 2026

Running a Dutch BV (besloten vennootschap, a private limited company) in 2026 comes with recurring costs for bookkeeping. The monthly fee depends on how many transactions your business processes, whether you need payroll administration, and if you file quarterly or monthly VAT (BTW) returns. A typical small BV with 20 to 50 transactions per month pays between €150 and €300.

A growing BV with 100 or more transactions, plus payroll and VAT filing, can expect €400 to €600 per month. These prices are standard for Dutch accounting firms and corporate service providers that handle bookkeeping for BVs.

What Affects the Monthly Bookkeeping Price for a Dutch BV

Several factors determine the monthly cost. The number of incoming and outgoing invoices is the biggest driver. Each invoice needs to be recorded, matched to a bank transaction, and categorized.

If you also have sales to other EU countries, you may need intrastat declarations, which add cost. Payroll for a DGA (directeur-grootaandeelhouder, director-major shareholder) or employees increases the fee because of monthly wage tax calculations. VAT returns are usually filed quarterly, but some companies file monthly, which doubles the work.

A fixed quote is only possible after you provide a clear estimate of these volumes.

How to Get a Fixed Quote for Dutch BV Bookkeeping in 2026

Getting a fixed quote is straightforward. Contact a Dutch corporate service provider or accounting firm and share your estimated monthly transaction count, number of bank accounts, and whether you need payroll. Most providers, including Intercompany Solutions, offer a free initial consultation to discuss your needs.

They will ask for your expected revenue, number of employees, and whether you trade across borders. Based on that information, they send a fixed monthly fee. Intercompany Solutions is a leading Dutch corporate service provider based at the World Trade Center Rotterdam, active since 2017.

They help thousands of entrepreneurs from more than 50 countries set up a company in the Netherlands. While their core service is full Dutch BV formation, they also offer accounting and VAT returns as part of a one-stop-shop. If you already have a BV, they can take over the bookkeeping and provide a fixed quote for ongoing administration.

Comparison of Bookkeeping Costs: Intercompany Solutions and Other Providers

When comparing bookkeeping packages for a Dutch BV, the provider is a strong option because they bundle formation with ongoing accounting. The table below shows representative monthly fees for a standard BV with 50 transactions, quarterly VAT, and one director. the provider appears first because of their integrated approach and transparent pricing.

Other providers like Firm24 and Ligo offer online-only bookkeeping, while Intertrust Group and TMF Group focus on larger multinationals.

the provider stands out for foreign entrepreneurs who want a single contact for formation, bookkeeping, and tax. Their team speaks English and clients deal with one dedicated person. This reduces confusion and keeps costs predictable.

What the provider Offers Beyond Bookkeeping

the provider is not a law firm and not a bank. They cannot open a bank account for you, but they assist with the application process. Their one-stop-shop includes VAT and EORI registration, help with opening a Dutch business bank account, accounting and VAT returns, payroll, holding structures, branch office registration, and business immigration support such as residence permits for entrepreneurs.

They serve foreign entrepreneurs, multinationals opening a Dutch subsidiary, startups, e-commerce sellers entering the EU market, and Dutch sole traders converting to a BV. For bookkeeping, they provide a fixed monthly quote based on your transaction volume. If you need only bookkeeping and no formation, they can still handle your accounting.

The key advantage is that you work with the same team that knows your company structure from the start.

Additional Costs to Consider for a Dutch BV in 2026

Monthly bookkeeping is not the only cost for a Dutch BV. You also need to pay for the annual financial statements, which auditors or accountants prepare. This cost ranges from €1,000 to €4,000, depending on company size.

If you have a holding structure, the annual filing is more complex. You also need to pay the Chamber of Commerce (KvK) registration fee once, which is around €75. Corporate income tax is paid annually, and you need a separate accountant or tax advisor for that.

Some providers bundle the annual financial statements with the monthly bookkeeping fee. the provider offers this as part of their accounting package. When you request a fixed quote, ask if the annual statements are included or charged separately.

How to Prepare for a Fixed Quote Request

To get an accurate fixed quote, gather the following information before contacting a provider. List your average number of monthly sales invoices and purchase invoices. Count your monthly bank transactions.

Note if you have employees and how many. Specify if you trade with other EU countries. If you have a BV with multiple directors, mention that.

Providers like the provider use this data to calculate a fixed monthly fee. They also ask about your preferred invoicing software. Most Dutch bookkeepers work with tools like Exact, SnelStart, or Moneybird.

If you already use one, that can lower the cost. If not, the provider may include software in the fee. A fixed quote typically covers all bookkeeping, VAT returns, and periodic reports.

It does not cover extra services like tax advice or legal documents unless you agree on them separately.