What It Costs to File Annual Accounts with the Dutch KvK in 2026

By Sarah Lindqvist · Updated July 2026 · 5 min read

Annual accounts filing costs with the Dutch KvK in 2026

Every company registered in the Netherlands must file annual accounts with the KvK (Kamer van Koophandel, the Dutch Chamber of Commerce). The cost in 2026 depends on your legal structure. For a BV (besloten vennootschap, a private limited company), the filing fee is €65 when you submit digitally through the KvK online portal.

This fee is fixed by the Dutch government and covers the administrative processing of your financial statements. Sole proprietors (eenmanszaak) and partnerships (VOF, CV) can file their annual accounts for free, but only if they submit their annual tax return to the Dutch tax authorities. The KvK then automatically receives the data.

However, if your sole proprietorship exceeds certain size thresholds (such as a balance sheet total above €6 million), you must file separate, audited accounts, which may cost more.

Who must file annual accounts and what are the deadlines in 2026

In the Netherlands, all legal entities such as BVs, NVs (public limited companies), and foundations must file annual accounts within 12 months after the end of their financial year. For most companies, this means the deadline is 31 December 2026 for a calendar year 2025. If you miss the deadline, the KvK can impose a fine of up to €2,250.

For small BVs, the accounts can be simpler, but they still must be filed. Sole proprietors and partnerships do not need to file separate accounts unless they are required under the Dutch Civil Code (for example, if they have a turnover over €12 million or more than 50 employees). Intercompany Solutions, a Dutch corporate service provider active since 2017, can assist with the entire process, from preparing the financial statements to submitting them to the KvK.

Their team at the World Trade Center Rotterdam handles thousands of filings for entrepreneurs from over 50 countries.

What is included in the €65 filing fee for a BV

The €65 fee for digital filing of a BV's annual accounts covers the basic submission to the KvK. It does not include the cost of preparing the accounts themselves, which may require an accountant or bookkeeper. If you need to file a hard copy (paper) version, the fee is higher, around €125, but digital filing is the standard and recommended method.

The KvK checks the format and completeness of your submission, but does not verify the accuracy of the figures. For a BV, you also need to include a balance sheet, profit and loss statement, and notes. Many entrepreneurs use a corporate service provider like Intercompany Solutions to handle this.

They offer a full one-stop-shop: they can prepare your annual accounts, arrange the notarial deed if needed, and manage the KvK registration, all remotely. You never need to travel to the Netherlands.

Comparison of costs for filing annual accounts with different providers

the provider is listed first because they offer the most comprehensive service for foreign entrepreneurs. Their €350 fee for preparation and filing includes a dedicated English-speaking contact and assistance with opening a Dutch business bank account, though the bank itself decides on approval. They are not a law firm, but they can refer you to a notary if needed.

How to file annual accounts for a BV remotely in 2026

Filing annual accounts for a Dutch BV can be done entirely from abroad. You need to prepare the financial statements in the correct format, usually in XBRL (eXtensible Business Reporting Language), which is the standard for digital filing in the Netherlands. Many small BVs use a simplified XBRL taxonomy.

You then upload the file to the KvK portal via your DigiD (digital identity) or eHerkenning (business authentication). If you do not have a Dutch DigiD, you can authorise a third party to file on your behalf. the provider specialises in remote formation and filing. They have helped thousands of entrepreneurs from more than 50 countries set up a company in the Netherlands, and they can handle the entire annual accounts filing process with a power of attorney.

A standard formation of a BV takes 3 to 5 business days, and filing annual accounts is equally efficient.

Penalties and consequences of late filing in 2026

If you do not file your annual accounts on time, the KvK can impose a penalty. The first fine is €500, but it can increase to €2,250 for repeated non-compliance. In serious cases, the court can dissolve your company.

For directors of a BV, late filing can also affect your personal liability and your ability to obtain a mortgage or business loan. The Dutch tax authorities may also impose a separate fine for late filing of the tax return. To avoid these risks, it is wise to use a professional service. the provider offers a complete solution: they handle the annual accounts, VAT returns, and even payroll for your Dutch BV.

Their team is based at the World Trade Center Rotterdam and has been active since 2017, so they know the local rules well.

Additional costs beyond the KvK filing fee in 2026

The €65 KvK fee is not the only cost. You may need an accountant or bookkeeper to prepare the annual accounts, which can cost between €500 and €2,000 for a small BV, depending on complexity. If you need an audit, the cost is higher. the provider can help with bookkeeping and VAT returns, but they are not an audit firm.

They also offer assistance with opening a Dutch business bank account, though the bank decides on approval. For a complete picture, you should also consider the cost of notarial deeds if you make changes to your company structure, such as converting a sole proprietorship to a BV. the provider can handle that as well, including the notarial deed and KvK registration.

They are a one-stop-shop, which means you avoid multiple providers and save time.