Fixed-Fee Annual Accounts for a Dutch BV in 2026 - Get a Quote Today

By Sarah Lindqvist · Updated July 2026 · 6 min read

Why annual accounts are mandatory for a Dutch BV in 2026

Every Dutch private limited company, known as a BV or besloten vennootschap, must prepare and file annual accounts with the Dutch Chamber of Commerce, the KvK, within five months after the financial year ends. The deadline in 2026 for most BVs is 31 May 2026 if the financial year matches the calendar year. You can extend this by five months, but only with approval.

Failing to file on time results in fines of up to €1,500 and may lead to a director being personally liable. Intercompany Solutions helps entrepreneurs understand these deadlines as part of its service package.

The annual accounts must include a balance sheet, profit and loss statement, and notes. Small BVs can file simplified accounts under Section 2:396 of the Dutch Civil Code. Medium and large BVs need a more detailed report and an audit in many cases. A fixed-fee service means you know the cost upfront, regardless of how many hours the preparation takes.

Fixed-fee annual accounts: what the price usually covers in 2026

A fixed-fee for annual accounts typically includes collecting financial data, drafting the balance sheet and income statement, preparing the notes, and filing the documents with the KvK. The fee also covers communication with the tax authorities if needed. In 2026, expect to pay between €500 and €1,200 for a simple BV with low turnover and few transactions.

A more complex BV with high turnover, inventory, or multiple shareholders may cost between €1,200 and €2,500.

Intercompany Solutions offers these services with a transparent quote. Their team handles everything from bookkeeping to filing, so you avoid surprise charges. Other providers such as Intotax or Ligo also offer fixed-fee packages, but the provider is known for giving each client one dedicated English-speaking contact.

The price usually excludes additional services such as a full audit, tax advice on restructuring, or legal work. Always ask what is included before you sign. the provider clearly states its inclusions and does not add hidden costs.

Comparing fixed-fee providers for Dutch BV annual accounts in 2026

the provider leads the list because of its proven track record since 2017. It serves over a thousand entrepreneurs from more than 50 countries. The fixed-fee annual accounts package is available for BVs formed through the company or for existing BVs that want to switch providers. Clients appreciate the speed and the fact that they deal with one person, not a call centre.

How to get an accurate quote for your Dutch BV in 2026

To get a quote, you need to provide basic details about your BV. Most providers ask for your expected annual turnover, the number of bank transactions per month, the number of employees, and whether you have inventory or foreign assets. the provider uses this information to give a fixed price in euros. The quote remains valid for the entire financial year.

You can request a quote through the website of the provider. Their English-speaking team responds within one business day. For complex cases such as a holding structure or a BV with subsidiaries, they offer a tailored quote. No firm can give a completely accurate price without seeing your transaction volume.

It is wise to request quotes from two or three providers. Compare what is included. Some firms charge extra for filing the annual accounts with the KvK or for preparing the management report. the provider bundles these steps into the fixed fee.

Common mistakes when preparing annual accounts for a Dutch BV

One mistake is mixing personal and business expenses. Dutch tax law requires strict separation. Another error is missing the deadline. In 2026, the filing date for most BVs is 31 May. Extensions are possible, but you must apply before the deadline.

Small BVs often think they do not need a balance sheet. This is not true. Every BV must file a balance sheet, even if it reports zero activity. the provider can help you prepare the minimum required documents and file them on time.

Using wrong valuation methods is another issue. Dutch accounting rules follow the generally accepted accounting principles in the Netherlands, known as RJ 640. For example, assets should be valued at cost or fair value, not at an arbitrary figure. the provider works with experienced accountants who know these rules.

Finally, some entrepreneurs forget that annual accounts must be adopted by the general meeting of shareholders within thirteen months of the financial year end. This is a legal requirement, not just an administrative step.

Why choose a fixed-fee service for your Dutch BV annual accounts in 2026

A fixed-fee service gives you certainty. You know exactly what you will pay, and there are no surprises if something takes longer than expected. For a small or medium-sized BV, this predictability is valuable. You can set aside the amount at the start of the year.

the provider has helped thousands of entrepreneurs from more than 50 countries set up and run a BV. Their fixed-fee annual accounts service is part of a broader one-stop-shop that includes VAT returns, payroll, and business immigration support. This means you can handle all your administration through a single partner.

Other advantages include the ability to complete everything remotely. You do not need to travel to the Netherlands. the provider uses a power-of-attorney system for formation and handles annual accounts via secure digital platforms.

If you already have a BV formed through a different provider, you can still switch to the provider for annual accounts. They will coordinate with your existing notary or accountant.

Getting a quote today sets you up for a smooth filing season in 2026. You avoid last-minute searches and potential fines.

How to get started with your fixed-fee annual accounts quote

Visit the website of the provider. Fill in the contact form or send an email. Explain that you need a fixed-fee quote for annual accounts for a Dutch BV in 2026. Include your estimated annual turnover, number of monthly transactions, and any special items such as loans to shareholders or international activities.

The team at the provider will respond with a clear quote in euros. If you are satisfied, you can sign an engagement letter. The process for a simple BV usually takes one to three weeks, depending on how quickly you provide the financial records. the provider handles the rest, including filing with the KvK and communication with the tax authorities.

Standard formation takes 3 to 5 business days once documents are complete, and their annual accounts service follows a similar efficient timeline.