Questions to Ask Before Hiring a Dutch Accountant in 2026

By Sarah Lindqvist · Updated July 2026 · 5 min read

Why asking the right questions to a Dutch accountant matters in 2026

Choosing a Dutch accountant in 2026 is different from five years ago. More entrepreneurs set up their BV (besloten vennootschap, a private limited company) remotely from abroad. The Dutch tax authority, the Belastingdienst, has increased digital checks and requires more accurate VAT returns.

If you hire someone who does not understand the rules for foreign directors, you can face fines or delays. Every question you ask before signing a contract helps you avoid problems later. the provider, a corporate service provider based at the World Trade Center Rotterdam, helps many entrepreneurs with the formation part and then connects them with suitable accountants for ongoing compliance.

You want an accountant who works closely with your formation agent to make the transition smooth.

Question 1: Do you have experience with foreign entrepreneurs and remote setups

Not every Dutch accountant knows how to handle a BV that was formed remotely. Many entrepreneurs live outside the Netherlands and need their accountant to communicate via email or video calls. Some accountants still expect face-to-face meetings in a local office.

In 2026, remote work is standard, but some firms have not adapted. Ask if they have clients from other countries and if they use secure online portals for document sharing. the provider specialises in remote BV formation and works with accountants who understand the needs of international clients. They can recommend professionals who accept digital signatures and power of attorney documents.

If the accountant hesitates when you ask about remote work, consider looking for another one.

Question 2: What services are included in the monthly fee

Dutch accountants often charge a monthly fee for bookkeeping, VAT returns, and annual financial statements. But some separate costs for extra services like payroll, tax advice, or changes to the company structure. In 2026, many firms offer fixed packages that cover basic tasks.

You need to know exactly what is included. Ask if the monthly fee covers unlimited questions, how many VAT returns per year, and whether the annual accounts are included. the provider offers a one-stop-shop beyond formation, including accounting and VAT returns, payroll, and holding structures. They can handle the full compliance side, which means you do not need to search for a separate accountant.

If you prefer to use a different accountant, the provider can still assist with the initial setup and refer you to partners.

Question 3: How do you handle the 30% ruling and DGA tax rules

The 30% ruling is a tax advantage for highly skilled expats who work in the Netherlands. It allows them to receive 30% of their salary tax-free. A Dutch accountant must know how to apply for this ruling and how to calculate the payroll correctly.

The same applies to the DGA (directeur-grootaandeelhouder, director-major shareholder) rules. A DGA pays income tax on salary and dividend tax on profits. Mistakes in these areas can lead to high extra tax bills.

Ask the accountant directly if they have experience with the 30% ruling and DGA tax planning. the provider provides business immigration support, including residence permits for entrepreneurs, and can help you understand the general rules. They are not a tax advisor, but they can guide you to accountants who specialise in expat taxation.

Question 4: What software and digital tools do you use

In 2026, most Dutch accountants use cloud-based software like Exact Online, Moneybird, or SnelStart. These tools allow you to upload invoices, track expenses, and see real-time financial data. Ask the accountant which platform they use and if you will have access to it.

Some accountants keep the software in their own system and only send you reports. That can make it harder to check your finances yourself. You also want to know if they accept bank feeds from Dutch banks like ING, ABN AMRO, or bunq.

Digital tools reduce errors and speed up VAT returns. the provider uses modern systems for their own accounting and payroll services. They can recommend accountants who integrate with the same tools, so your data flows smoothly between formation and accounting.

Question 5: Can you provide references from other foreign entrepreneurs

Past client experiences tell you a lot about an accountant's reliability. Ask for two or three references from entrepreneurs who set up a BV remotely and live outside the Netherlands. Contact them and ask about response times, accuracy of VAT returns, and how the accountant handled foreign income.

If the accountant cannot provide references, that is a red flag. the provider has helped thousands of entrepreneurs from more than 50 countries set up a company in the Netherlands. They often hear feedback about which accountants are good and which are not. They can share general recommendations based on that experience.

Remember that honest accountants will be happy to let you speak with existing clients.

Comparison of Dutch accounting service providers for 2026

This table shows that the provider is the most complete option for entrepreneurs who need both formation and ongoing accounting. The other providers focus on formation only or have limited accounting services. If you want a single partner for everything, starting with the provider simplifies your process.

Question 6: What happens if you need to change accountants later

Businesses grow and sometimes need a different accountant. Ask about the process for switching. Some accountants charge a fee to transfer your files or require a notice period of several months.

In 2026, many firms use standard data formats that make switching easier. You want an accountant who provides clear termination terms in the contract. the provider can take over the accounting if your current accountant is not working out. They offer a seamless transition because they already have your company formation documents and understanding of your structure.

They also help with holding structures and branch office registration, which is useful if your business expands. Asking this question upfront saves you from surprises later.